Privacy Policy

[Policies]

1. Regarding the Acquisition, Use, and Provision of Personal Information

• We acquire personal information through lawful and fair means.
• We use personal information within the scope necessary to achieve the purpose of use.
• When providing personal information to third parties, we obtain prior consent from the individual.
• We do not use acquired personal information for purposes other than those intended, and we take measures to prevent such use.
• If the need for use beyond the intended purpose arises, we will obtain renewed consent for the new purpose before utilizing the information.

2. Regarding Laws, Government Guidelines, and Other Standards (hereinafter, "laws and regulations")

We strive to consistently follow laws and regulations related to the handling of personal information by businesses, inform our employees engaged in Company business (hereinafter, "employees"), and ensure compliance.

3. Regarding Security and Management of Personal Information

• To prevent risks such as unauthorized access to personal information, leaks, loss, or damage of personal information, we have established and maintain a system for taking prompt corrective measures for the security management of personal information.
• We conduct inspections and promptly correct any violations or incidents discovered, and implement preventive measures against vulnerabilities.
• We provide comprehensive security education to employees.

4. Regarding Complaints and Inquiries

Regarding complaints and inquiries related to the handling of personal information, we have established a personal information inquiry contact point with a system that enables us to respond promptly and with honesty.

5. Regarding Continuous Improvement

The Company’s personal information protection management system will be monitored and audited for compliance with internal rules for the protection of personal information, and efforts will be made to detect violations, incidents, accidents, and weak points, which will be reviewed by the management. We will reflect these findings in our management measures and internal rules, and strive to continuously improve our personal information protection management system.
In making improvements, we will comply with laws, regulations, and JIS Q 15001.

Wit One Inc.
Representative Director: Tomohiro Fujiwara

Handling of Personal Information

Regarding the Purpose of Use of Personal Information

Measures taken for the safe management of personal data in our possession

Procedure for Requests for Disclosure, etc.

The procedure when the Company responds to requests from individuals or their representatives regarding retained personal data held by the Company for notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, and records of provision to third parties (hereinafter, "requests for disclosure, etc.") is as follows:

Where to Submit Requests for Disclosure, etc.

To make a request for disclosure, etc., please submit a Personal Information Disclosure Request Form with the required documents attached by email, fax, or mail.

When sending by mail, please use a method that allows us to confirm a record of delivery, such as delivery recorded mail or simplified registered mail.

We would appreciate it if you could write "Request for Disclosure of Personal Information Enclosed" in red ink on the envelope.

Documents to be Submitted for Requests for Disclosure, etc.

When making a request for disclosure, etc., please fill out the prescribed items on the Personal Information Disclosure Request Form.

Identity Verification

We will verify the identity of the person making the Request for Disclosure, etc. by telephone. However, if we are unable to verify the identity of the applicant by telephone, we may ask the applicant to present a copy of his/her driver’s license, certificate of residence, health insurance card, etc.

Request for Disclosure, etc. by Proxy

(1) Documents to verify the identity of the representative (copy)
One of the following: driver’s license, copy of certificate of residence, or health insurance card.

Please prepare a copy with the registered domicile blacked out.

(2) A letter of attorney (the letter of attorney must be stamped by the principal and the certificate of seal registration of the seal must be attached. If the proxy is a legal representative such as a person with parental authority, a document showing the relationship with the principal may be submitted in lieu of a letter of attorney.)

Fees for Requests for Disclosure and Notification of Purpose of Use

A fee of 1,100 yen (including tax) will be charged for each request for disclosure of personal information and notification of purpose of use.
To pay the fee, please transfer 1,100 yen (including tax) by bank transfer.

We will provide you with the bank account information for the bank transfer upon verification of your identity.

We ask that you cover the bank transfer fee.

Please note that if the fee is insufficient or if we cannot confirm your transfer, we will not be able to disclose any information or provide a notification of the purpose of use.

Method of Response to Requests for Disclosure, etc.

We will respond to you by the method you have requested (e-mail, fax, or postal mail).

Name of Certified Personal Information Protection Organization and Contact for Complaint Resolution

If you believe that our company’s management of your personal information is not appropriate, we would like you to file a complaint with us first, but if you are not satisfied with our response, you may file a complaint with the following “Certified Personal Information Protection Organization”.

Please note that the above is not the contact information for inquiries about our products and services.

If you are not satisfied with our response, please contact the above-mentioned “Certified Personal Information Protection Organization”.